We are very pleased about your interest in our institute. Due to our business activities, data protection is of particular importance to our institute management.
The use of our internet pages is basically possible without any indication of personal data. However, if a person concerned wishes to make use of special services offered by our institute via our website, it may be necessary to process personal data. If it is necessary to process personal data and there is no legal basis for such processing, we will generally obtain the consent of the person concerned.
The processing of personal data, for example the name, address, e-mail address or telephone number of a data subject, is carried out in accordance with the requirements of the basic data protection regulation and in compliance with the country-specific data protection regulations applicable to the Cetex Institut gGmbH. By means of this data protection declaration we would like to inform the public about the type, scope and purpose of the personal data processed by us. Furthermore, this data protection declaration informs the persons concerned about their rights.
The Cetex Institut gGmbH as the person responsible for processing has implemented numerous technical and organisational measures to ensure that the personal data processed via this website is protected as completely as possible. Nevertheless, internet-based data transmissions may generally have security gaps, so that absolute protection cannot be guaranteed. For this reason, every person concerned is free to transmit personal data to us by alternative means, for example by telephone or post.
Our data protection declaration is based on the terms used by the European legislator for directives and regulations when the General Data Protection Regulation (GDPR) was adopted. It should be easy to read and understand for the public as well as for our customers and business partners. To ensure this, we would like to explain the terms used in advance.
(a) Personal data
Personal data means any information relating to an identified or identifiable natural person (hereinafter referred to as "data subject"). An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an on-line identifier, or one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
(b)The person concerned
Data subject means any identified or identifiable natural person whose personal data are processed by the controller.
Processing is any operation or set of operations which is performed upon personal data, whether or not by automatic means, such as collection, recording, organisation, filing, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
d) Restriction of processing
Restriction of processing is the marking of stored personal data with the aim of limiting their future processing.
Profiling is any automated processing of personal data consisting of the use of such personal data to evaluate certain personal aspects relating to a natural person, in particular to analyse or predict aspects relating to that natural person's performance at work, economic situation, health, personal preferences, interests, reliability, conduct, location or change of location.
Pseudonymisation is the processing of personal data in such a way that the personal data can no longer be attributed to a specific data subject without the need for additional information, provided that this additional information is kept separately and is subject to technical and organisational measures which ensure that the personal data is not attributed to an identified or identifiable natural person.
g) Controller or data controller
Controller or data controller is the natural or legal person, public authority, agency or other body which alone or jointly with others determines the purposes and means of the processing of personal data. Where the purposes and means of such processing are determined by Union law or by the law of the Member States, provision may be made for the controller to be designated in accordance with Union law or the law of the Member States.
h) Order processor
Processor is a natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller.
The recipient is a natural or legal person, public authority, agency or other body to whom personal data are disclosed, whether or not that person is a third party. However, authorities which may receive personal data in the course of a specific investigation, in accordance with Union or national law, are not considered to be recipients.
j) Third party
A third party is a natural or legal person, public authority, agency or body other than the data subject, the controller, the processor and the persons who, under the direct authority of the controller or the processor, are authorised to process the personal data.
Consent is any freely given, informed and unequivocal expression of will by the data subject in a specific case, in the form of a declaration or other unequivocal affirmative act by which the data subject signifies his or her consent to the processing of personal data relating to him or her.
2 Name and address of the person responsible
The person responsible within the meaning of the basic data protection regulation, other data protection laws applicable in the member states of the European Union and other regulations of a data protection nature is
Cetex Institut gGmbH
Altchemnitzer Strasse 11
Phone: +49 371 5277 210
Fax: +49 371 5277 100
3 Data protection officer
Every person concerned can contact our data protection officer (Datenschutz@cetex.de) directly at any time with all questions and suggestions regarding data protection.
In addition, persons who do not agree with the data processing can contact the Saxon data protection officer (email@example.com).
By using cookies, we can provide users of this website with more user-friendly services that would not be possible without the setting of cookies.
The person concerned can prevent the setting of cookies by our website at any time by means of a corresponding setting in the Internet browser used and thus permanently object to the setting of cookies. Furthermore, cookies that have already been set can be deleted at any time via an Internet browser or other software programs. This is possible in all common Internet browsers. If the person concerned deactivates the setting of cookies in the Internet browser used, it is possible that not all functions of our website can be used to their full extent.
5 Collection of data and information
Our website collects a number of general data and information every time a data subject or automated system accesses the website. This general data and information is stored in the server log files. The following can be recorded: (1) the browser types and versions used, (2) the operating system used by the accessing system, (3) the website from which an accessing system accesses our website (so-called referrer), (4) the sub-websites that are accessed via an accessing system on our website, (5) the date and time of an access to the internet page, (6) an internet protocol address (IP address), (7) the internet service provider of the accessing system, and (8) other similar data and information which serve to prevent danger in case of attacks on our information technology systems.
When using this general data and information, the German Society for Data Protection does not draw any conclusions about the person concerned. Rather, this information is required in order to (1) deliver the contents of our website correctly, (2) optimise the contents of our website and the advertising for it, (3) ensure the permanent operability of our information technology systems and the technology of our website, and (4) provide law enforcement agencies with the information necessary for prosecution in the event of a cyber attack. This anonymously collected data and information is therefore evaluated statistically by the German Society for Data Protection on the one hand and also with the aim of increasing data protection and data security in our company in order to ultimately ensure an optimum level of protection for the personal data processed by us. The anonymous data of the server log files are stored separately from all personal data provided by a person concerned.
6 Contact possibility
On our site we offer you the possibility to contact us by e-mail and/or via a contact form. In this case, the information provided by the user will be stored for the purpose of processing his contact. They will not be passed on to third parties. A comparison of the data collected in this way with data that may be collected by other components of our site is also not carried out. By using the contact form, the following personal data is collected:
- Telephone/mobile phone number
- Email address
7 Use of Google Maps components
We use the component "Google Maps" on our site. "Google Maps" is a service of the company Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043 USA, hereinafter "Google".
Each time this component is called up, Google sets a cookie in order to process user settings and data when displaying the page on which the "Google Maps" component is integrated. As a rule, this cookie is not deleted when the browser is closed, but expires after a certain time, unless you delete it manually beforehand.
If you do not agree with this processing of your data, you have the option of deactivating the "Google Maps" service and thus preventing the transmission of data to Google. To do this, you must deactivate the Java-Script function in your browser. We would like to point out, however, that in this case you will not be able to use "Google Maps" or only to a limited extent.
and the additional terms and conditions for "Google Maps
8 Routine deletion and blocking of personal data
The data controller processes and stores personal data of the data subject only for the time necessary to achieve the purpose of storage or if provided for by the European Directives and Regulations or by any other law or regulation to which the data controller is subject.
If the purpose of storage ceases to apply or if a storage period prescribed by the European Directive and Regulation Giver or another competent legislator expires, the personal data will be blocked or deleted as a matter of routine and in accordance with the statutory provisions.
9 Rights of the data subject
(a) Right to confirmation
Every data subject has the right, granted by the European legislator, to obtain confirmation from the controller as to whether personal data relating to him are being processed. If a data subject wishes to exercise this right of confirmation, he or she may at any time contact our Data Protection Officer or any other employee of the data controller.
(b) Right of access
Every person affected by the processing of personal data has the right, granted by the European Directives and Regulations, to obtain at any time and free of charge from the data controller information on the personal data stored in relation to him or her and a copy of this information. In addition, the European Data Protection Supervisor has granted the data subject access to the following information:
- the processing purposes
- the categories of personal data processed
- the recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular to recipients in third countries or to international organisations
- if possible, the planned duration for which personal data will be stored or, if this is not possible, the criteria for determining this duration
- the existence of a right of rectification or deletion of personal data relating to them or of a right of objection to their processing by the controller
- the existence of a right of appeal to a supervisory authority
- if the personal data are not collected from the data subject: all available information on the origin of the data
- the existence of automated decision-making, including profiling, in accordance with Article 22(1) and (4) of the GDPR and, at least in these cases, meaningful information about the logic involved and the scope and intended impact of such processing on the data subject
The data subject also has the right to know whether personal data have been transferred to a third country or to an international organisation. If this is the case, the data subject also has the right to be informed of the appropriate safeguards relating to the transfer.
If a data subject wishes to exercise this right of access, he or she can contact our data protection officer or another member of the staff of the data controller at any time.
c) Right of rectification
Any person affected by the processing of personal data has the right, granted by the European legislator, to request the immediate rectification of incorrect personal data concerning him. The data subject also has the right to request the completion of incomplete personal data, including by means of a supplementary declaration, having regard to the purposes of the processing.
If a data subject wishes to exercise this right of rectification, he or she may at any time contact our Data Protection Officer or any other employee of the data controller.
d) Right of cancellation (right to be forgotten)
Any person affected by the processing of personal data has the right, granted by the European Directives and Regulations, to obtain from the controller the immediate erasure of personal data relating to him/her, where one of the following reasons applies and where the processing is not necessary:
- The personal data has been collected or otherwise processed for purposes for which it is no longer necessary.
- The data subject withdraws his or her consent on which the processing was based under Article 6(1)(a) GDPR or Article 9(2)(a) GDPR and there is no other legal basis for the processing.
- The data subject lodges an objection to the processing in accordance with Article 21 (1) of the GDPR and there are no overriding legitimate reasons for the processing, or the data subject lodges an objection to the processing in accordance with Article 21 (2) of the GDPR.
- Personal data were processed unlawfully.
- The deletion of personal data is necessary to comply with a legal obligation under Union law or the law of the Member States to which the controller is subject.
- The personal data were collected in relation to information society services offered in accordance with Article 8 paragraph 1 of the GDPR.
If one of the above reasons applies and a data subject wishes to have personal data stored at Cetex deleted, he/she may contact our data protection officer or another employee of the data controller at any time. Our data protection officer or another employee will arrange for the deletion request to be complied with immediately.
If the personal data have been made public by Cetex and our institute as the responsible person is obliged to delete the personal data in accordance with Art. 17 para. 1 GDPR, Cetex will take reasonable measures, including technical measures, taking into account the available technology and the implementation costs, to inform other data controllers who process the published personal data that the data subject has requested these other data controllers to delete all links to these personal data or copies or replications of these personal data, unless the processing is necessary. Our data protection officer or another member of our staff will take the necessary steps in individual cases.
e) Right to restrict processing
Any person affected by the processing of personal data has the right, granted by the European Directives and Regulations, to request the controller to restrict the processing if one of the following conditions is met:
- The accuracy of the personal data is contested by the data subject, for a period of time that allows the data controller to verify the accuracy of the personal data.
- The processing is unlawful, the data subject refuses to have the personal data deleted and instead requests that the use of the personal data be restricted.
- The controller no longer needs the personal data for the purposes of the processing, but the data subject needs them in order to assert, exercise or defend his rights.
- The data subject has lodged an objection to the processing in accordance with Art. 21 (1) GDPR and it is not yet clear whether the legitimate reasons of the controller outweigh those of the data subject.
If one of the above conditions is met and a data subject wishes to request the restriction of personal data stored at Cetex, he/she may contact our data protection officer or another employee of the data controller at any time. Our data protection officer or another employee will arrange for the restriction of the processing.
f) Right to data transferability
Any person affected by the processing of personal data has the right, granted by the European Directives and Regulations, to receive the personal data concerning him/her, which have been provided by the data subject to a data controller, in a structured, common and machine-readable format. He/she also has the right to have these data communicated to another controller without hindrance by the controller to whom the personal data have been made available, provided that the processing is based on the consent pursuant to Article 6(1)(a) of the GDPR or Article 9(2)(a) of the GDPR or on a contract pursuant to Article 6(1)(b) of the GDPR, and provided that the processing is carried out by means of automated procedures, unless the processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
In addition, when exercising their right to data transfer in accordance with Art. 20 Paragraph 1 of the GDPR, the data subject has the right to obtain that personal data be transferred directly from one person responsible to another person, insofar as this is technically feasible and provided that this does not affect the rights and freedoms of other persons.
To assert the right to data transferability, the person concerned can contact our data protection officer or another employee at any time.
(g) Right of appeal
Every person concerned by the processing of personal data has the right, granted by the European legislator for directives and regulations, to object at any time, for reasons arising from his or her particular situation, to the processing of personal data concerning him or her that is carried out on the basis of Article 6(1)(e) or (f) of the GDPR. This also applies to profiling based on these provisions.
In the event of an objection, we will no longer process the personal data unless we can prove compelling reasons for processing which are worthy of protection and which outweigh the interests, rights and freedoms of the person concerned, or unless the processing serves to assert, exercise or defend legal claims.
Where we process personal data for the purpose of direct marketing, the data subject shall have the right to object at any time to the processing of personal data for the purpose of such marketing. This also applies to profiling, insofar as it relates to such direct marketing. If the data subject objects Cetex to the processing for the purposes of direct advertising, Cetex will no longer process the personal data for these purposes.
In addition, the data subject has the right to object, for reasons arising from his or her particular situation, to the processing of personal data concerning him or her which is carried out by us for the purposes of scientific or historical research or for statistical purposes in accordance with Article 89 paragraph 1 of the DPA, unless such processing is necessary for the performance of a task carried out in the public interest.
In order to exercise the right to object, the data subject may contact our data protection officer or another member of staff directly. The data subject is also free to exercise his or her right of objection in connection with the use of information society services, notwithstanding Directive 2002/58/EC, by means of automated procedures involving technical specifications.
h) Automated case-by-case decisions including profiling
Every person concerned by the processing of personal data has the right, granted by the European Directives and Regulations, not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning him or her or significantly affects him or her in a similar way, provided that the decision (1) is not necessary for the conclusion or performance of a contract between the data subject and the controller, or (2) is authorised by Union or national legislation to which the controller is subject and such legislation provides for adequate safeguards of the rights and freedoms and legitimate interests of the data subject, or (3) is taken with the explicit consent of the data subject.
If the decision (1) is necessary for the conclusion or performance of a contract between the data subject and the data controller or (2) is made with the express consent of the data subject, Cetex shall take appropriate measures to safeguard the rights and freedoms as well as the legitimate interests of the data subject, which shall include at least the right to obtain the intervention of a person on the part of the data controller, to state its own position and to contest the decision.
If the data subject wishes to exercise rights relating to automated decisions, he or she may at any time contact our Data Protection Officer or any other employee of the data controller.
i) Right to revoke a data protection consent
Every person affected by the processing of personal data has the right granted by the European Directive and Regulations to revoke his or her consent to the processing of personal data at any time.
If the data subject wishes to exercise his or her right to withdraw consent, he or she may at any time contact our data protection officer or another member of the staff of the data controller.
10 Data protection in applications and in the application process
The data controller collects and processes the personal data of applicants for the purpose of processing the application procedure. The processing may also be carried out by electronic means. This is particularly the case if an applicant submits relevant application documents to the controller by electronic means, for example by e-mail. If the data controller concludes an employment contract with an applicant, the transmitted data is stored for the purpose of processing the employment relationship in compliance with the statutory provisions. If the controller does not conclude an employment contract with the applicant, the application files will be automatically deleted six months after notification of the rejection decision, unless deletion is contrary to any other legitimate interests of the controller. Other legitimate interests in this sense include, for example, a duty of proof in proceedings under the General Equal Treatment Act.
11 Right of appeal to a supervisory authority
Without prejudice to any other administrative or judicial remedy, you have the right to complain to a supervisory authority, in particular in the Member State in which you are resident, your place of work or the place of the suspected infringement, if you consider that the processing of personal data concerning you is in breach of the GDPR.
The supervisory authority to which the complaint has been submitted shall inform the complainant about the status and the results of the complaint, including the possibility of a judicial remedy pursuant to Art. 78 GDPR.
12 Changes to the data protection declaration
We reserve the right to amend the data protection declaration in order to adapt it to changed legal situations or in the event of changes to the service and data processing. Users are therefore requested to inform themselves regularly about its contents.
GDPR - Use of Teams
1 Description of the processing activity
This information is provided in connection with the processing of personal data in connection with the use of "Microsoft Teams".
If you access the "Microsoft Teams" website, the provider of "Microsoft Teams" is responsible for data processing. However, accessing the website is only necessary for the use of "Microsoft Teams" in order to download the software for the use of "Microsoft Teams".
If you do not want to or cannot use the "Microsoft Teams" app, you can also use "Microsoft Teams" via your browser. The service is then also provided via the "Microsoft Teams" website.
A quick start guide for new users of "MS Teams" can be found under the following link: Microsoft Teams Video Training - Office Support . Microsoft provides a comprehensive video tutorial at the following link: https://cloudblogs.microsoft.com/industry-blog/de-de/uncategorized/2020/05/14/microsoft-teams-video-tutorials-nutzliche-tipps-und-tricks/.
We recommend that you familiarise yourself with the software in good time before an upcoming video conference in order to minimise technical delays in the meetings. "Microsoft Teams" is a service of the Microsoft Corporation:
One Microsoft Way
Redmond, WA 98052-6399
2 Name and contact details of the person responsible
Cetex Institut gGmbH
0371 5277 210
3 Data Protection Officer
Any data subject can contact our data protection officer (Datenschutz(at)cetex.de) directly at any time with any questions or suggestions regarding data protection. In addition, persons who do not agree with the data processing can contact the Saxon data protection officer (saechsdsb(at)slt.sachsen.de).
Data protection provisions: https://www.microsoft.com/en-us/microsoft-365/microsoft- teams/download-app and https://privacy.microsoft.com/de-de/privacystatement
Please refer to Microsoft's data protection notice at privacy.microsoft.com/de-de/privacystatement under the section "Online services for companies";
in conjunction with the Microsoft DPA, available at: https://www.microsoftvolumelicensing.com/Downloader.aspx?DocumentId=18030.
5 Purpose of the processing
We use the "Microsoft Teams" tool to conduct telephone conferences, online meetings, video conferences and/or webinars (hereinafter: "online meetings"). "Microsoft Teams" is a service of the Microsoft Corporation.
Various types of data are processed when using "Microsoft Teams". The scope of the data also depends on the data you provide before or when participating in an "online meeting".
The following personal data is subject to processing:
- User details: e.g. display name, e-mail address if applicable, profile picture (optional), preferred language
- Meeting metadata: e.g. date, time, meeting ID, telephone numbers, location
- Text, audio and video data: You may have the option of using the chat function in an "online meeting". In this respect, the text entries you make are processed in order to display them in the "online meeting". In order to enable the display of video and the playback of audio, the data from the microphone of your end device and from any video camera of the end device will be processed accordingly for the duration of the meeting. You can switch off or mute the camera or microphone yourself at any time via the "Microsoft Teams" applications.
We use "Microsoft Teams" to conduct "online meetings". If we want to record and log "online meetings", we will inform you transparently in advance and - if necessary - ask for your consent.
Automated decision-making within the meaning of Art. 22 GDPR is not used.
6 Legal basis for data processing
Insofar as personal data of employees of Cetex Institut gGmbH are processed, §26 BDSG is the legal basis for data processing. If, in connection with the use of "Microsoft Teams", personal data is not required for the establishment, implementation or termination of the employment relationship, but is nevertheless an elementary component of the use of "Microsoft Teams", Art. 6 para. 1 lit. f) GDPR is the legal basis for data processing. In these cases, we are interested in the effective organisation of "online meetings".
In addition, the legal basis for data processing when conducting "online meetings" is Art. 6 para. 1 lit. b) GDPR, insofar as the meetings are conducted within the framework of contractual relationships.
If there is no contractual relationship, the legal basis is Art. 6 para. 1 lit. f) GDPR. Here too, we have an interest in the effective organisation of online meetings.
7 Recipients or categories of recipients of the personal data
Personal data that is processed in connection with participation in "online meetings" is generally not passed on to third parties unless it is intended to be passed on. Please note that content from "online meetings", as with face-to-face meetings, is often used to communicate information with customers, interested parties or third parties and is therefore intended to be passed on.
Other recipients: Microsoft Corporation as the provider of MS Teams receives knowledge of the above-mentioned data insofar as this is provided for in our order processing contract with MS Teams. Through the order processing agreement concluded with MS Teams, based on EU standard contractual clauses, we oblige Microsoft to comply with the legal requirements of the applicable data protection law. A currently valid version can be viewed at the following link: https://www.microsoftvolumelicensing.com/Downloader.aspx?DocumentId=18030.
8 Transfer of personal data to a third country
We have limited our storage location to data centres in the European Union, which is why data processing does not generally take place outside the European Union (EU). However, we cannot technically completely rule out routing or storage on servers outside the European Union at the processor Microsoft. A secure level of data protection is guaranteed by the conclusion of supplementary EU standard data protection clauses and technical and organisational measures. Among other things, this means that data is transport-encrypted during transport via the Internet and is generally protected against disclosure to third parties. With regard to personal data that is stored by Microsoft in the USA and Europe and may be subject to official requests for information from authorities in the USA, Microsoft guarantees in a statement dated 20 July 2020 that such orders will be challenged in court, which would allow access to personal data. In addition, as part of a legal settlement, Microsoft has acquired the right to disclose transparent reports on the number of US national security orders issued to Microsoft, and new guidelines have been introduced within the US government that have restricted the use of non-disclosure orders (see news.microsoft.com/de-de/stellungnahme-zum-urteil-des-eugh-was-wir-unseren-kunden-zum-grenzueberschreitenden-datentransfer-bestaetigen-koennen/). The level of data protection is considered sufficient when measured against the expected content of the Cetex gGmbH video conferences, which generally do not contain any personal data apart from the names of the persons participating in the video conference.
9 Duration of storage of personal data
We generally delete personal data when there is no need for further storage. A requirement may exist in particular if the data is still needed to fulfil contractual services, to check and grant or defend against warranty and guarantee claims. In the case of statutory retention obligations, deletion will only be considered after expiry of the respective retention obligation.
10 Rights of data subjects
According to the EU General Data Protection Regulation, you have the following rights:
If your personal data is processed, you have the right to obtain information about the personal data stored about you (Art. 15 GDPR). If incorrect personal data is processed, you have the right to rectification (Art. 16 GDPR). If the legal requirements are met, you can request the erasure or restriction of processing and object to processing (Art. 17, 18 and 21 GDPR).
If you have consented to the data processing or a contract for data processing exists and the data processing is carried out using automated procedures, you may have a right to data portability (Art. 20 GDPR). If you make use of your above-mentioned rights, we will check whether the legal requirements for this are met.
To exercise your rights, please contact the data protection officer (section 3).
11 Amendment of this data protection notice
We will revise this data protection notice in the event of changes to data processing or other occasions that make this necessary. You will always find the current version on this website.